Understand that the purpose of a business requirements document is to make sure that the design and development teams have a clear and well-defined understanding of tasks that going to be automated, how tasks fit within the organization context, and who the role players are.
Make sure that the requirements analysts meets with the major stakeholders in the project for a series of meetings designed to improve the system requirements. The next meeting may include secondary stakeholders and actual end user. This is to ensure that all roles are uncovered and properly documented.
The business Requirements phase of the project, which consists of three steps:
Step 1: Conduct meeting with all stakeholders and role players.
Step 2: Assimilate all information that is gathered in the meeting.
Step 3: Create a business requirements document.
Stage 1: The steps to conducting the business requirements meetings
1. Before the meeting, the analyst should make a list of questions for each stakeholder and user involvement in the business requirements gathering process.
2. The analyst should note the answer to these questions and identify new problems that are not previously identified.
Stage 2: The steps to conducting the business requirement meetings
1. The analyst must summarize the information gathered in the meetings, preparing reports, and then create another question and answers form targeting new issues that came to light in the previous session.
2. This process should continue until the analyst can make a final report that everyone agree encompasses all of the business requirements.
Stage 3 : After the business requirements gathering, the step is completed
1. The analysts prepare a formal business requirements document and present it to all stakeholders for approval and signoff.
2. If the signoff is received, then the Business Analyst’s work is finished, unless and until the additional requirements are identified later in the software development cycle.
3. If the signoff is not received, it is likely that the project will go back to stage 1 for additional data requirement gathering and analysis of business requirements.
Because the success of the project depends on being built to the client’s specifications and expectations, the business requirements documents is an important deliverable. This level of the project should not be skipped to speed the development cycle.
Failure to identify and document all business requirements make unnecessary project risk that will be very difficult to reduce them later in software development project lifecycle.